One Voice In aChord
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Roles and Responsibilities of One Voice In aChord

President
  • Supervise all choir functions, personnel and operations.
  • Responsible for budget and financial state of the organization and its assets.
  • Responsible for hiring, firing and coordinating contracts of Artistic Director, Associate Director, Accompanist, etc..
  • Chair board meetings, prepare presentations and structure agendas.
  • Implement board decisions in a timely manner.
  • Responsible for the overall community and wellbeing of the choir
  • Responsible for overall public image of the choir
  • Direct Reports: Membership Representative, Information Representative, Advertising & Marketing, Artistic Director
 Vice President
  • Fill in for president when absent
  • Responsible for all donor and grant activity in coordination with Grant & Donor Rep.
  • Maintain donor list and dissemination to leadership
  • Responsible for all fundraising coordination and efforts to reach budget goal
  • Hire/fire any necessary labor for concerts and venues.
  • Coordinate contracts for services, labor and venue for performances
  • Responsible for overall playbill layout, advertisers and costuming
  • Responsible for rehearsal space
  • Direct Reports: Grant & Donor Representative, Performance and Staging Coordinator, Volunteer Coordinator
Secretary
  • Record keeping and minutes of all meetings
  • Produce and disseminate agenda for all meetings
  • Responsible for maintaining bylaws and compliance
  • Choir member list compilation and dissemination
  • Responsible for official communication to the choir via email
  • Maintain choir office facilities, keys, contracts and admittance
  • Direct Reports: Historian
  • Indirect Reports:  Membership Representative
Treasurer
  • All Accounting and bookkeeping in accordance with best practices
  • All state, local and federal filings – 990 & 990N
  • Delivering invoices and collecting receipts for all transactions including ticket sales, dues and donations etc..
  • Responsible for reimbursement for approved expenditures
  • Responsible for choir debit card
  • Reports monthly and fiscal year end reports to the board
  • Prepare annual budget with exec board and present to council for approval
  • Reports to President
Section Leader
  • Act as a representative on the board for their section
  • Assist in planning and preparations of all choir functions
  • Maintain attendance records on section members and submit to secretary
  • Recommend removal or discipline of member to the President
  • Plan and hold a sectional party once a season outside of rehearsals (combined or separate)
 
Advertising & Marketing Representative
  • Sales, advertising and marketing of the choir and its events
  • Graphics and photography
  • Standardization of choir media & images and posts
  • Work with Information Rep to make sure all platforms are current and up to date and consistent messaging.
  • Promote positive public image of the choir
  • Produce program layout in concert with the Vice President
    • Direct and control playbill cost to approved budget
  • Record each concert and post to choir YouTube channel
  • Direct report to President
Information Representative
  • Assist in advertising, marketing & communications
  • Promote positive public image keeping communication consistent across media platforms
    • Social media publisher including Facebook, webpage, and others.
    • Work in conjunction with Advertising and Marketing rep for images and layouts and social posts.
  • Control system costs to approved budget
  • Maintain electronic systems used by the choir (email, donor software, document storage)
  • Control access to choir systems and information
  • Reports to the President
Membership Representative
  • Recruitment of new members
  • Assist in maintaining accurate member records with the Secretary
  • Responsible for new member orientation
  • Community social interaction
  • Inter-choir social interaction & choir comradery
  • Supervise members at fundraising events
  • Assist in collection of dues and distribution/collection of music
  • Coordinate associate and non-singing members to assist with concerts and events
  • Reports to President
Donor/Grant Representative
  • Supervise all donor and grant activity
  • Responsible for finding new grants and filing all grant applications
  • Responsible for looking for more opportunities to fundraise and presenting to the board
  • Works with treasurer in making sure all funds collected are recorded correctly in fundraising events
  • Assists in playbill advertising to solicit donors and advertisements
  • Host and organize sponsorship recognition events
  • Reports to Vice President
Performance and Staging Coordinator
  • Assist in staging and performance production aspects in coordination with the Artistic Director
  • Responsible for program production including risers, staging, recording, pictures, scheduling etc.
  • Work with the Artistic Director in placement, and staging of the choir
  • Coordinate volunteers for concerts, programs and other occasions when needed
  • Reports to Vice President
Artistic Director(s)
  • Responsible for all music coordination and direction
    • Responsible for all music selection and rehearsal direction
    • Keep music and production costs in approved budget
    • Ordering music under choir’s accounts
    • Recommend budget annually for music
    • Present music to the board at least one concert in advance
    • Present recommended concert themes three quarters in advance
  • Responsible to set the season rehearsal schedule and rehearsal standards
  • Maintain a base repertoire of songs
  • Works with the Associate Artistic Director/sectional leaders in developing schedule and sectional direction
  • Works with Associate Artistic Director in orchestral, soloists or other musicians needed for music selected.
  • Perform a minimum of two concerts a year
  • Attend/Perform one sponsorship event a year
  • Select music for other singing opportunities outside of concerts as decided by the board
  • Reports to the President
Associate Artistic Director(s)
  • Fulfill obligations of Artistic Director in their absence
  • Work in conjunction with the Artistic Director on theme and production of concerts
  • Responsible for compilation of season schedule
  • Direct at least 3 pieces in every concert or more depending on the concert
  • Responsible for placing voices in correct sections
  • Assisting in sectionals where the Artistic Director assigns
  • Arrange for any orchestral, studio and/or band musicians at the request of the Artistic Director, within budgetary guidelines as required by the choir council
  • Reports to the Artistic Director
Accompanist
  • Supervise all choir accompaniment
  • Assist in sectionals where assigned
  • Recommend assistant pianist to the Artistic Director
  • Reports to the Artistic Director
Assistant & Sectional Pianist
  • Learn all choir accompaniment
  • Assist in sectionals where assigned
  • Reports to the Artistic Director
Librarian & Secretary to Artistic Director
  • Music library records & organization
  • Dissemination and retrieval of rehearsal packet
  • Retain information on music assignments
  • Order new music and check copyright
  • Reports to Artistic Director
 
Historian
  • Maintain choir history and make available to the Board
  • Reports to Secretary
We promote choral excellence and music education across all communities, beliefs and identities through the power of singing to create an atmosphere of inclusivity, acceptance and community united by music.  
​
Thanks to All Saints Episcopal Church for donating their building for rehearsals
​and the citizens of Salt Lake County for their support of ZAP.
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One Voice in aChord is a registered 501(c)3 non profit.
  • Join Us
    • Join the Choir
    • Rehearsals
    • Register
  • Donate
  • About
    • Choir Leadership
    • Calendar
    • YouTube Channel
    • Contact Us
    • Piano Lessons
    • About Us
  • Member Portal
    • Music
    • Notes on Notes
    • Manage Dues
    • Documents
    • Previous Concerts