Roles and Responsibilities of One Voice In aChord

President

• Supervise all choir functions, personnel and operations.
• Responsible for budget and financial state of the organization and its assets.
• Responsible for hiring, firing and coordinating contracts of Artistic Director, Associate Director, Accompanist, etc..
• Chair board meetings, prepare presentations and structure agendas.
• Implement board decisions in a timely manner.
• Responsible for the overall community and wellbeing of the choir
• Responsible for overall public image of the choir
• Direct Reports: Membership Representative, Information Representative, Advertising & Marketing, Artistic Director

 Vice President

• Fill in for president when absent
• Responsible for all donor and grant activity in coordination with Grant & Donor Rep.
• Maintain donor list and dissemination to leadership
• Responsible for all fundraising coordination and efforts to reach budget goal
• Hire/fire any necessary labor for concerts and venues.
• Coordinate contracts for services, labor and venue for performances
• Responsible for overall playbill layout, advertisers and costuming
• Responsible for rehearsal space
• Direct Reports: Grant & Donor Representative, Performance and Staging Coordinator, Volunteer Coordinator

Secretary

• Record keeping and minutes of all meetings
• Produce and disseminate agenda for all meetings
• Responsible for maintaining bylaws and compliance
• Choir member list compilation and dissemination
• Responsible for official communication to the choir via email
• Maintain choir office facilities, keys, contracts and admittance
• Direct Reports: Historian
• Indirect Reports:  Membership Representative

Treasurer

• All Accounting and bookkeeping in accordance with best practices
• All state, local and federal filings – 990 & 990N
• Delivering invoices and collecting receipts for all transactions including ticket sales, dues and donations etc..
• Responsible for reimbursement for approved expenditures
• Responsible for choir debit card
• Reports monthly and fiscal year end reports to the board
• Prepare annual budget with exec board and present to council for approval
• Reports to President

Section Leader

• Act as a representative on the board for their section
• Assist in planning and preparations of all choir functions
• Maintain attendance records on section members and submit to secretary
• Recommend removal or discipline of member to the President
• Plan and hold a sectional party once a season outside of rehearsals (combined or separate)

 
Advertising & Marketing Representative

• Sales, advertising and marketing of the choir and its events
• Graphics and photography
• Standardization of choir media & images and posts
• Work with Information Rep to make sure all platforms are current and up to date and consistent messaging.
• Promote positive public image of the choir
• Produce program layout in concert with the Vice President
  • Direct and control playbill cost to approved budget
• Record each concert and post to choir YouTube channel
• Direct report to President

Information Representative

• Assist in advertising, marketing & communications
• Promote positive public image keeping communication consistent across media platforms
  • Social media publisher including Facebook, webpage, and others.
  • Work in conjunction with Advertising and Marketing rep for images and layouts and social posts.
• Control system costs to approved budget
• Maintain electronic systems used by the choir (email, donor software, document storage)
• Control access to choir systems and information
• Reports to the President

Membership Representative

• Recruitment of new members
• Assist in maintaining accurate member records with the Secretary
• Responsible for new member orientation
• Community social interaction
• Inter-choir social interaction & choir comradery
• Supervise members at fundraising events
• Assist in collection of dues and distribution/collection of music
• Coordinate associate and non-singing members to assist with concerts and events
• Reports to President

Donor/Grant Representative

• Supervise all donor and grant activity
• Responsible for finding new grants and filing all grant applications
• Responsible for looking for more opportunities to fundraise and presenting to the board
• Works with treasurer in making sure all funds collected are recorded correctly in fundraising events
• Assists in playbill advertising to solicit donors and advertisements
• Host and organize sponsorship recognition events
• Reports to Vice President

Performance and Staging Coordinator

• Assist in staging and performance production aspects in coordination with the Artistic Director
• Responsible for program production including risers, staging, recording, pictures, scheduling etc.
• Work with the Artistic Director in placement, and staging of the choir
• Coordinate volunteers for concerts, programs and other occasions when needed
• Reports to Vice President

Artistic Director(s)

• Responsible for all music coordination and direction
  • Responsible for all music selection and rehearsal direction
  • Keep music and production costs in approved budget
  • Ordering music under choir’s accounts
  • Recommend budget annually for music
  • Present music to the board at least one concert in advance
  • Present recommended concert themes three quarters in advance
• Responsible to set the season rehearsal schedule and rehearsal standards
• Maintain a base repertoire of songs
• Works with the Associate Artistic Director/sectional leaders in developing schedule and sectional direction
• Works with Associate Artistic Director in orchestral, soloists or other musicians needed for music selected.
• Perform a minimum of two concerts a year
• Attend/Perform one sponsorship event a year
• Select music for other singing opportunities outside of concerts as decided by the board
• Reports to the President

Associate Artistic Director(s)

• Fulfill obligations of Artistic Director in their absence
• Work in conjunction with the Artistic Director on theme and production of concerts
• Responsible for compilation of season schedule
• Direct at least 3 pieces in every concert or more depending on the concert
• Responsible for placing voices in correct sections
• Assisting in sectionals where the Artistic Director assigns
• Arrange for any orchestral, studio and/or band musicians at the request of the Artistic Director, within budgetary guidelines as required by the choir council
• Reports to the Artistic Director

Accompanist

• Supervise all choir accompaniment
• Assist in sectionals where assigned
• Recommend assistant pianist to the Artistic Director
• Reports to the Artistic Director

Assistant & Sectional Pianist

• Learn all choir accompaniment
• Assist in sectionals where assigned
• Reports to the Artistic Director

Librarian & Secretary to Artistic Director

• Music library records & organization
• Dissemination and retrieval of rehearsal packet
• Retain information on music assignments
• Order new music and check copyright
• Reports to Artistic Director

 
Historian

• Maintain choir history and make available to the Board
• Reports to Secretary